Corporate event management packages cover planning, venue sourcing, logistics, catering, audio-visual production, registration, on-site coordination, and post-event reporting. Scope and cost depend on the event type, guest count, and package tier. Before you sign, confirm whether supplier costs are included or billed separately.
Junapr Communications is a Vermont-based communications and event management firm. We plan corporate events for B2B organizations in development, law, technology, medical, and other sectors, including conferences, annual meetings, client dinners, product launches, retreats, and award ceremonies.
What does a corporate event package typically include?
1. Strategy and planning
Initial consultation and goal setting
Event concept, format, and agenda development
Budget and timeline creation
Venue research, site visits, and selection
Project management and vendor coordination
2. Venue and logistics
Venue contracting and negotiation
Room blocks, hotel accommodations, and attendee housing
Ground transportation and shuttle planning
Floor plans, seating, signage, and wayfinding
Setup, breakdown, and cleanup
3. Food, beverage, and hospitality
Menu planning and catering coordination
Receptions, breaks, and meal service
Dietary and allergy accommodations
VIP and executive guest arrangements
4. Audio-visual and production
Sound, lighting, projection, and LED screens
Stage design and breakout room setup
Recording, photography, and livestreaming
Wi-Fi and on-site technical support
5. Registration and guest management
Invitations, RSVP tracking, and online registration
Check-in, badges, and welcome materials
Pre-event reminders and attendee communications
On-site attendee assistance
6. Branding and experience
Branded signage, backdrops, and décor
Speakers, emcees, and entertainment
Networking formats and team-building activities
Attendee gifts and branded materials
7. On-site coordination
Run-of-show management
Vendor arrival and setup supervision
Speaker and presenter coordination
Staff management and contingency planning
8. Post-event services
Attendee surveys and feedback
Attendance and engagement reporting
Budget reconciliation and vendor payment coordination
Recommendations for the next event
| Package | Best for | Typical scope |
|---|---|---|
| Basic coordination | Small meetings and team gatherings | Planning consultation, timeline, vendor coordination, event-day supervision |
| Standard planning | Client dinners, networking events, launches | Basic services plus venue sourcing, catering, registration, décor, and AV coordination |
| Full-service management | Conferences, annual meetings, galas | End-to-end planning, budgeting, contracts, production, staffing, guest logistics, transportation, and reporting |
What usually costs extra
Venue rental and accommodations
Catering, beverages, and service charges
AV equipment, staging, and specialist production
Travel, transportation, and room blocks
Keynote speakers and entertainment
Photography, videography, and livestreaming
Security, insurance, permits, and additional staff
Premium décor, branded merchandise, and gifts
Some firms bundle these into one quote. Others charge a management fee and bill suppliers separately. Ask which model applies.
What to confirm before choosing a package
Scope: Which services and deliverables are included?
Budget: Are supplier costs included or passed through?
Staffing: How many coordinators will be on site, and for how many hours?
Event-day coverage: Does the package include setup, breakdown, and troubleshooting?
Changes: Are revisions, overtime, and last-minute changes billed separately?
Reporting: Will you receive a final budget summary and post-event report?
Experience: Has the firm managed events for your industry and audience size?
How Junapr approaches corporate events
Industry range: We plan events for professional services, nonprofits, technology, healthcare, and associations, and we adapt formats to each audience.
Data-informed planning: We use past meeting data to size room blocks, food and beverage, transportation, and meeting space, so budgets reflect how attendees actually behave.
Communications built in: Invitations, registration messaging, speaker briefings, and day-of announcements are written by a communications firm, so attendees stay informed and engaged.
Clear scope and pricing: We state what is included and what is billed separately up front.
Recommendation
For most B2B clients, start with planning, vendor coordination, registration, on-site management, and budget oversight. Add production, travel and transportation management, and post-event analytics for larger events or those with more complex goals.
Planning a conference, annual meeting, or client event? Talk with Junapr about a package matched to your goals and budget. Learn more on our dedicated event site.
FAQS
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Most packages include planning and strategy, venue and logistics management, catering, audio-visual production, registration, on-site coordination, and post-event reporting.
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Cost depends on the event type, guest count, and package tier. Some firms bundle supplier costs into one quote. Others charge a management fee and bill suppliers separately. Contact us to discuss your needs and budget.
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Venue rental, catering, AV production, travel, keynote speakers, photography, security, insurance, permits, and premium décor are common add-ons.
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Confirm the scope of work, whether supplier costs are included, staffing levels, event-day coverage, change and overtime fees, and reporting.
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Yes. Junapr plans conferences, annual meetings, client dinners, product launches, retreats, and award ceremonies for organizations in development, law, technology, healthcare, and other sectors. Contact us to discuss your event.
