Case Study:

Company Retreat

Overview

This family-owned industrial equipment supplier has been serving the stone monument industry since 1954 and operates across three U.S. locations. The company hosted an inaugural retreat for the first time, bringing together employees from all branches. The three-day off-site event aimed to foster team bonding, boost morale, and strengthen interoffice relationships through strategic planning and execution by Junapr.

Objectives

The retreat aimed to:

  1. Unite team members in a central, accessible location.

  2. Ensure seamless travel logistics.

  3. Deliver a high-quality agenda that promotes team bonding.

  4. Create a fun, engaging event to lay the groundwork for future gatherings.

Approach

Junapr provided comprehensive event management services, handling everything from initial planning to final execution over a 14-month timeline. Key elements included:

Strategic Planning

  • Budget Development: Created a detailed budget to avoid surprises and ensure financial transparency.

  • Site Selection & Contract Negotiation: Identified an ideal location in Tampa Bay, negotiating favorable terms for accommodations, meeting spaces, and dining. Junapr secured savings of 54% for the client.

Program Development

  • Conducted a robust two-day site visit to evaluate accommodations, amenities, and local attractions.

  • Held monthly planning meetings with Miles Supply leadership to ensure alignment.

  • Developed detailed production schedules and contingency plans.

Execution Highlights

Travel & Accommodation Coordination

  • Arranged flights and ground transportation for all 32 attendees, proactively managing weather-related disruptions.

  • Collaborated with the hotel to ensure smooth check-ins, early arrivals, and late departures, delivering a hassle-free experience.

  • Despite a significant snowstorm, all attendees returned home on time due to swift rerouting efforts.

Vendor Management

  • Vetted and coordinated vendors for transportation, catering, activities, and lodging.

  • Maintained clear communication with vendors to ensure high-quality service and seamless execution.

Guest Engagement

  • Event Website & Registration: Designed an event website to streamline registration and gather attendee preferences, including travel details, dietary needs, and shirt sizes.

  • Custom Mailings: Sent personalized luggage tags and pre-event mailers to build anticipation.

  • Event Collateral: Crafted a detailed three-day agenda balancing structured activities, meetings, and downtime.

On-Site Support

  • Deployed two Junapr staff members to oversee check-ins, coordinate vendors, and address issues in real time.

  • Successfully delivered six off-site activities, including a city-wide scavenger hunt, enhancing engagement and team bonding.

Post-Event Management

  • Distributed surveys to attendees and non-attendees to gather feedback and identify improvement opportunities.

  • Provided a final budget summary and detailed invoices for transparency.

Results

Junapr delivered a retreat that exceeded expectations while staying 8% under budget. Our team’s meticulous approach ensured a premium, stress-free retreat experience that set a high bar for future company events. Key achievements included:

  • Seamless transportation and lodging for 32 attendees from three U.S. locations.

  • Successful execution of six engaging activities.

  • Elevated guest experience through thoughtful planning and attention to detail.

Guest Feedback:

  • “The attention to detail was unsurpassed. Everything was planned well, went smoothly, and it was overall a fabulous weekend!”

  • “From travel to the events and even free time, everything was excellently planned. I had no worries beforehand or during the retreat. The onsite team was exceptional, always ready to help.”

Client Quote: “Our first retreat was amazing.  Junapr’s staff was truly a pleasure to work with, specifically their attitudes, attention to detail, and ideas that made the event so memorable.  Our team commented multiple times throughout the weekend about the work they put into this and the foresight to plan something that we would all enjoy.  We look forward to having another event in the future and will certainly be in contact with you to help us again. Thank you to you and your team for an event that has been a dream of mine for many years.”

-Adam Martin, President